Subcontractor Center FAQ

Q: NOT READY TO BUILD YET, BUT COULD YOU ASSIST ME WITH BUDGETS, SCOPE REVIEW, AND/OR LOGISTICAL PLANNING FOR BOARD REVIEW AND APPROVAL?
A:

Please contact the president, operations manager, or one of our project managers: ContactUs@colincc.com.

Q: HOW DO I BECOME A MEMBER OF THE COLIN TEAM?
A:

We may not be actively hiring, but we’re always interested in new talent. Email resumes or refer someone to hr@colincc.com.

Q: WHOM DO I CONTACT FOR NEWS AND PRESS/MEDIA?
A:
Q: CAN I REQUEST BID DOCS DIRECTLY FROM YOUR PROJECT ENGINEERING?
A:

To ensure you have all the information needed on the project, such as job-walk/site visit photos, addendums, drawings update/revisions, etc., we suggest that you access bid docs through our ftp site. We expect our subs to do their own take-offs based on the information provided on our ftp site.

Q: TO WHOM DO I SUBMIT MY BIDS?
A:

Fax to estimator/project engineering assistant: FAX (530) 272-4581.

Q: WHAT CAN I DO TO PREPARE A GOOD PROPOSAL?
A:

1.    We appreciate attention to DETAIL: Identify lead times and itemize if possible.
2.    Bid according to the scope clarification narratives provided on RFP. Acknowledge addendums issued. Note: On all proposals, you must list “Bid per plans & specs dated _______.”
3.    Inform us immediately upon any discovery of conflicts in bid docs such as scope, drawings and specs, and constructability issues, so that we can resolve them before the project bids.
4.    If you are deviating from what is shown on plans and specs at all, provide brief explanation and detail the specifics on your proposal.
5.    Always list any cost-savings and value-engineering ideas that you come up with during your review of the docs.
6.    If quoting multiple scopes/trades, please breakout pricing accordingly.
7.    If it’s a hard bid, we request you submit scope letters 24-48 hours before bid due date to give us time to review and analyze information.
8.    If it’s a T&M quote, please include your labor hourly rates, including regular, time and a half, double, overtime, and travel time, plus your material costs breakdown.

Q: WHEN CAN I EXPECT TO GET BID RESULTS?
A:

Most projects will not have immediate bid results. We need time to evaluate proposals for fair and complete analysis. Additionally, results will not be given until we have approval from the client on all of the proposed contract values. Email bid results requests to our estimator/project engineering assistant.

Q: WHOM DO I CONTACT TO PREQUALIFY FOR A JOB OR TO GET ON YOUR BID LIST?
A:

Please contact project administration for questions and status on subcontractor prequalification.

Q: WILL I HAVE TO PROVIDE A PAYMENT AND PERFORMANCE BOND?
A:

Bonds are required on a “by job” basis and sometimes “by contract” basis. Colin Construction typically carries payment and performance bonds on the project. If the contract is considerable in size, bid and/or contract documents will identify if bond is required from our subs.

Q: WHAT ARE COLIN CONSTRUCTION'S SAFETY REQUIREMENTS?
A:

Safety is important to Colin Construction. As noted above, an electronic outline/proof of your company’s safety program should be filed in our corporate office. Subs are expected to comply with all applicable federal and state OSHA regulations, as well as Colin Construction’s IIPP and Facility HSE programs. ILSM checklists and jobsite safety meetings are conducted on a regular basis by our onsite project superintendents. Please contact our safety program coordinator if you have any questions on our HSE/IIPP Program. NOTE: When an unsafe condition is encountered, report it immediately to our onsite superintendent.

Q: WHAT ARE COLIN'S INSURANCE REQUIREMENTS?
A:

Please see our standard insurance requirements here.

Q: CAN YOU ASSIST ME WITH SUBCONTRACT PAPERWORK, INSURANCE, AND BILLING REQUIREMENTS?
A:

Please contact our contracts administrator.

Q: TO WHOM DO I ADDRESS SUBCONTRACT PAPERWORK AND INSURANCE CERTS?
A:

Address to our contracts administrator.

Q: WHAT IS THE EXPECTED TURNAROUND TIME FOR CONTRACT DOCUMENTS AND OTHER REQUIRED PAPERWORK?
A:

We request that all contracts are signed and returned with ALL required documentation within 5-7 business days. Due to the aggressive project schedules of some our projects, we may need you to submit sooner.

Q: TO WHOM DO I ADDRESS PROJECT SUBMITTALS AND WHEN ARE THEY DUE TO COLIN CONSTRUCTION?
A:

Submittal POC is our project engineering assistant. Due to aggressive project schedules, please send your project submittals as soon as possible. Deadline dates to get submittals to corporate office is indicated on first page of your contract as well as number of hardcopies (if needed). Electronic submittals are preferred for faster processing/routing.

Q: TO WHOM DO I ADDRESS MY RFIs?
A:

Email the appropriate job super and project manager.

Q: TO WHOM DO I ADDRESS WARRANTIES, O&Ms, MSDS, AND CLOSEOUT ITEMS?
A:

Address to our project engineering assistant.

Q: WHAT IS THE PAYMENT SCHEDULE?
A:

Colin Construction strives to pay all subcontractors as quickly as possible. Our normal cycle is 30-45 calendar days from the end of billing cycle. If you would like an alternate payment schedule, contact our contracts administrator.

Q: WHOM DO I CONTACT FOR STATUS OF PAYMENT?
A:

Contact our controller, and have Colin job number and name, invoice number, and date handy.